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Ministry for Foreign Affairs of Finland

Notarial Services and legalization - Embassy of Finland, Beijing - Consulates General of Finland, Shanghai : Services for Finns : Notarial Services and legalization

EMBASSY OF FINLAND, Beijing
CONSULATE GENERAL OF FINLAND, Shanghai

  • Embassy of Finland, Beijing
    Tel. +86-10-8519 8300, sanomat.pek@formin.fi
  • Consulate General of Finland, Shanghai
    Tel. +86 21 5292 9900, sanomat.sng@formin.fi
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Notarial Services and legalization

For notarial acts and legalization, an appointment is required and these are not usually done while waiting. Finnish foreign missions may provide certain public notary actions as following:

  • Attestation of signature

  • Certification of copy from an original document

  • Certificate of life

  • Legalization

Legalization

When a document issued in a certain country is presented to the authorities of another country (e.g. for registration purposes), its validity has to be authenticated by a legalization process. Legalization of a document is a measure related to the customer's legal security, the purpose of which is to ensure that the issuing authority truly has the right to issue the document in question according to the laws of the country in which it was issued in.

Finnish missions can only legalize documents which have a connection to Finland and are based on official documents issued by a local authority/institution (personal statements/affirmations cannot be legalized). In order for a Chinese document to be valid in Finland (e.g. registration of birth, marriage, death or citizenship), the document shall be legalized with three steps as follows:
 

  1. The document shall first be notarized in a Chinese notary office, which also translates it into English. Contact information of notary offices in China: www.chinanotary.org/ (in Chinese).
  2. After this, the notarized document shall be legalized:
  • In Beijing's jurisdiction: At the Foreign Ministry of China
    (Legalization Division of the Consular Section of Ministry of the Foreign Affairs, Phone. +86-010-65889761)
  • Legalizations have to be submitted either through local Foreign Affairs Office or an agency authorized by the Ministry of Foreign Affairs. Contact information can be found at http://cs.mfa.gov.cn/wgrlh/lsrzjjs/
  • In Shanghai's jurisdiction: Shanghai Foreign Affairs Office, FAO
    Contact information: Equatorial Hotel Office Building, Hua Shan Road No. 228, 2nd floor, Shanghai, +86-021-62470833
  1. Lastly, a Finnish mission shall legalize the document:
  • In Beijing's jurisdiction: Embassy of Finland in Beijing
  • In Shanghai's jurisdiction: Consulate General of Finland in Shanghai


Please note that for the attachments of visa application when legalization is required, legalization of the Foreign Ministry of China is sufficient (legalization of Finnish mission is not required).

In principle, a service fee applies. Notarial act is free of charge only when the purpose is to notify the Population Register either via Finnish Mission i.e. the Mission delivers the document to the local Registration Office in Finland or the customer hi-/herself delivers it..

In order for a document issued in Finland to be valid in China, is has to be legalized in Finland. More information from website of the Ministry for Foreign Affairs: http://formin.finland.fi/public/default.aspx?nodeid=49373&contentlan=1&culture=fi-FI

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Updated 1/16/2018


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